{"id":2462,"date":"2015-10-15T13:04:47","date_gmt":"2015-10-15T13:04:47","guid":{"rendered":"https:\/\/twproject.com\/support\/using-twproject\/connections\/external-calendars-outlook-google\/"},"modified":"2021-08-30T09:59:51","modified_gmt":"2021-08-30T09:59:51","slug":"external-calendars-outlook-google","status":"publish","type":"page","link":"https:\/\/twproject.com\/support\/twproject-advanced-usage\/connections\/external-calendars-outlook-google\/","title":{"rendered":"External calendars: Outlook, Google \u2026"},"content":{"rendered":"<p>Twproject can work\u00a0both ways with external calendar like <strong>Outlook<\/strong>, <strong>iCal<\/strong> or <strong>Google Calendar<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5063 size-full\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/google-cal.png\" alt=\"\" width=\"1228\" height=\"543\" \/><\/p>\n<p>Many users have their calendar integrated in the e-mail client or\u00a0in similar client solutions (Outlook or iCal are this kind of clients).<br \/>\nTwproject may send an <strong>iCalendar messages<\/strong> to your client whenever an event is created\/modified\/removed on Twproject\u2019s calendar.<\/p>\n<p>In order to make this possible you must check in your options:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2106 size-full\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/options-send-event.png\" alt=\"options-send-event\" width=\"836\" height=\"194\" \/><\/p>\n<p>Following screens are from Outlook, but it works on every client.<\/p>\n<p>When the client receives an iCalendar message, it recognizes it, presenting the mail received as in the picture. The appointment will be put in Outlook&#8217;s calendar when received, and it will be possible to accept it or not.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5065 size-full\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/agendaGoogle.png\" alt=\"\" width=\"1014\" height=\"618\" \/><\/p>\n<p>Notice that if you update an event in Twproject, and resend it, Outlook will recognize it as an instance of the preceding event, and automatically update it &#8211; very nice!<\/p>\n<p><i>How to create an appointment on your client and send it to Twproject?<\/i><\/p>\n<p>We did this simply by making Twproject capable of downloading e-mail. Hence when you create your appointment in Outlook, you just &#8220;send&#8221; it to Twproject, by having among the attendees the Twproject\u2019s e-mail. If for example Twproject downloads e-mails at the <b>sample@intergeo.sample<\/b> address, put this e-mail among the attendees:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" style=\"display: inline; border: 0px;\" title=\"\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/2014\/01\/clip_image0151.jpg\" alt=\"\" width=\"410\" height=\"132\" border=\"0\" \/><\/p>\n<p>A suggestion: manage the events where they are created. If you create an event on Twproject if you have to change it the best way is to change it on Twproject. Similarly if you create an event on your client, modify it there, not in Twproject.<\/p>\n<p>All e-mail downloaded gets logged in Twproject\u2019s e-mail log: see <a title=\"Logging\" href=\"https:\/\/twproject.com\/support\/logging\/\">Logging<\/a>.<\/p>\n<h2>Google calendar<\/h2>\n<p>There are other options regarding calendar. You can publish your whole Twproject calendar on a web-based calendar service like Google calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5066\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/tw-cal-google.png\" alt=\"\" width=\"452\" height=\"176\" \/><\/p>\n<p>To do this go to your options and copy the proposed address into your on-line service<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5067\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/cal_option.png\" alt=\"\" width=\"1307\" height=\"631\" \/><\/p>\n<p>In the same option page you can set the ical link to your external calendar, that will be alwys visible in an overlay. You can also add it from the other calendar button in the agenda settings icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5068\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/external-ical.png\" alt=\"\" width=\"581\" height=\"126\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>For Google calendar, you will\u00a0find the url on the Google calendar setting.<br \/>\nUse the\u00a0private address.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2467\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/screen1024.jpg\" alt=\"screen1024\" width=\"1205\" height=\"124\" \/><\/p>\n<p>The external calendar appointments will appear on a different color.<\/p>\n<p>&nbsp;<\/p>\n<h2>iPhone calendar<\/h2>\n<p>This works similarly as above: the URL seen when selecting \u201cother calendars\u201d can be sent by e-mail to your iPhone (click on <img loading=\"lazy\" decoding=\"async\" style=\"display: inline; border: 0px;\" title=\"\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/2014\/01\/clip_image022.png\" alt=\"\" width=\"18\" height=\"16\" border=\"0\" \/>; if it does not appear, it\u2019s because you haven\u2019t set an e-mail on your Twproject user).<\/p>\n<p>Then when the e-mail is received on the iPhone, the link will be recognized as a \u201ccalendar\u201d link:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-no-border alignnone wp-image-2117 size-full\" src=\"https:\/\/twproject.com\/support\/wp-content\/uploads\/calendar-iphone-client.png\" alt=\"calendar-iphone-client\" width=\"1125\" height=\"627\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Twproject can work\u00a0both ways with external calendar like Outlook, iCal or Google Calendar. Many users have their calendar integrated in the e-mail client or\u00a0in similar client solutions (Outlook or iCal are this kind of clients). Twproject may send an iCalendar messages to your client whenever an event is created\/modified\/removed on Twproject\u2019s calendar. In order to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":2383,"menu_order":14,"comment_status":"closed","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-2462","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>External calendars: Outlook, Google \u2026 | Twproject support<\/title>\n<meta name=\"description\" content=\"Twproject can work\u00a0both ways with external calendar like Outlook, iCal or Google Calendar. 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